Parakairon services · Representation and negotiations
Representation before authorities and negotiations. We take care of the formalities
A letter from the tax office, a summons from ZUS or a difficult conversation with a business partner can take more time and nerves than the work itself. At Parakairon Tax Office we take these matters off your hands, so you can focus on your business.
November 2026approx. 3 min readParakairon Tax Office
Who we represent you before
Under a power of attorney, we act on behalf of our clients before:
- Tax offices and other tax authorities – in tax matters and your company's tax settlements.
- The Social Insurance Institution (ZUS) – in matters of contributions and registrations.
- Public administration bodies – wherever your business needs a decision or an explanation.
- The National Court Register (KRS) – when registering companies and making changes to the register.
What representation looks like in practice
We take over dealing with the authorities. We handle the correspondence, respond to letters and summonses and clarify matters on your behalf. Our experience and practice allow us to take an active part in resolving disputes, while you can focus on running your business.
When a matter requires the support of a lawyer or an industry expert, we draw on the experience of the external law firms and specialists we work with.
Negotiations together with you or on your behalf
We have many years of experience in business practice. That is why we can conduct negotiations together with you or on your behalf. We sit down at the table with figures and arguments on your side.
Support in reaching agreement on matters that are key to you helps you achieve better results, increase profits and reduce stress.
When should you contact us?
- You have received a letter or summons from the tax office or ZUS and don't know how to respond.
- You have a matter pending before a registry court, for example setting up a company or changes in the KRS.
- You have important negotiations ahead and want someone at the table who knows the figures.
- You don't have time to handle correspondence with the authorities yourself.
English–Polish glossary. Polish business terms explained
Business and registration
Polish institutions and systems, such as ZUS, KSeF, CEIDG, KRS and JPK_VAT, keep their Polish names in official use, so we give them in the original with a short English explanation. Amounts on our English pages are written as PLN 10,813.50; on Polish documents you will see them as 10 813,50 zł.
English | Polski |
|---|---|
sole proprietorship (JDG) | jednoosobowa działalność gospodarcza (JDG) |
unregistered business activity | działalność nierejestrowana |
limited liability company (sp. z o.o.) | spółka z ograniczoną odpowiedzialnością (sp. z o.o.) |
joint-stock company | spółka akcyjna |
partnerships | spółki osobowe |
shareholder / partner | wspólnik |
Central Register and Information on Economic Activity (CEIDG) | CEIDG |
National Court Register (KRS) | Krajowy Rejestr Sądowy (KRS) |
registry court | sąd rejestrowy |
PKD codes (Polish Classification of Activities) | kody PKD |
Trusted Profile | profil zaufany |
Statistics Poland (GUS) | GUS |
suspension of business activity | zawieszenie działalności |
virtual office | wirtualne biuro |
Income tax
English | Polski |
|---|---|
progressive tax scale | podatek progresywny |
flat tax | podatek liniowy |
lump-sum tax on recorded revenue | ryczałt od przychodów ewidencjonowanych |
tax-free allowance | kwota wolna od podatku |
advance tax payments | zaliczki na podatek |
annual tax return (PIT-36, PIT-36L, PIT-28) | zeznanie roczne (PIT-36, PIT-36L, PIT-28) |
joint tax return with a spouse | wspólne rozliczenie z małżonkiem |
IP Box (5% preferential tax on qualified IP income) | IP Box |
corporate income tax (CIT) | podatek dochodowy od osób prawnych (CIT) |
small taxpayer (9% CIT rate) | mały podatnik CIT (9%) |
Estonian CIT | estoński CIT |
dividend | dywidenda |
tax arrears | zaległości podatkowe |
Expenses and depreciation
English | Polski |
|---|---|
business expenses / tax-deductible costs | koszty firmowe / koszty uzyskania przychodu |
depreciation | amortyzacja |
one-off de minimis depreciation | jednorazowa amortyzacja de minimis |
passenger car | samochód osobowy |
VAT, KSeF and foreign trade
English | Polski |
|---|---|
active VAT payer | czynny podatnik VAT |
VAT exemption (PLN 240,000 threshold) | zwolnienie z VAT (limit 240 000 zł) |
VAT registration | rejestracja do VAT |
VAT deduction / recovery | odliczenie VAT |
JPK_VAT file (Polish SAF-T VAT return) | JPK_VAT |
National e-Invoicing System (KSeF) | Krajowy System e-Faktur (KSeF) |
e-invoice | e-faktura |
cash register (fiscal cash register) | kasa fiskalna |
EU VAT (recapitulative statement) | VAT-UE (informacja podsumowująca) |
Intrastat | Intrastat |
customs duty / import VAT | cło / VAT z importu |
exchange differences | różnice kursowe |
ZUS and contributions
English | Polski |
|---|---|
Social Insurance Institution (ZUS) | Zakład Ubezpieczeń Społecznych (ZUS) |
social security contributions | składki społeczne |
health insurance contribution | składka zdrowotna |
start-up relief | ulga na start |
preferential ZUS contributions | preferencyjny ZUS |
registration with ZUS (ZUA, ZZA forms) | zgłoszenie do ZUS (ZUA, ZZA) |
Accounting and documents
English | Polski |
|---|---|
accounting firm / accounting office | biuro rachunkowe |
tax office (tax advisory firm) | kancelaria podatkowa |
full accounting books / full accounting | księgi rachunkowe / pełna księgowość |
tax revenue and expense ledger (KPiR) | podatkowa księga przychodów i rozchodów (KPiR) |
revenue register | ewidencja przychodów |
stock-take / physical inventory count | remanent / spis z natury |
financial statements | sprawozdanie finansowe |
balance sheet | bilans |
professional liability insurance | ubezpieczenie OC |
tax settlements | rozliczenia podatkowe |
HR and employing foreign nationals
English | Polski |
|---|---|
HR and payroll | kadry i płace |
payroll | lista płac |
employment contract / contract of mandate | umowa o pracę / umowa zlecenie |
minimum wage | płaca minimalna |
employee records | dokumentacja pracownicza |
legalising employment | legalizacja zatrudnienia |
declaration on entrusting work to a foreign national | oświadczenie o powierzeniu pracy cudzoziemcowi |
work permit (type A) | zezwolenie na pracę (typ A) |
seasonal work permit | zezwolenie na pracę sezonową |
single permit for temporary residence and work | zezwolenie jednolite na pobyt czasowy i pracę |
residence card | karta pobytu |
voivode / starosta (district head) | wojewoda / starosta |
district labour office | powiatowy urząd pracy |
National Labour Inspectorate (PIP) | Państwowa Inspekcja Pracy (PIP) |
Border Guard | Straż Graniczna |
special act / temporary protection | specustawa / ochrona czasowa |
Authorities and representation
English | Polski |
|---|---|
tax office | urząd skarbowy |
tax authorities | organy podatkowe |
public administration bodies | organy administracji publicznej |
letter / summons from the authorities | pismo / wezwanie z urzędu |
power of attorney | pełnomocnictwo |
authorised representative (attorney-in-fact) | pełnomocnik |
refusal of a permit / appeal | odmowa wydania zezwolenia / odwołanie |
stamp duty | opłata skarbowa |
Non-profit organisations
English | Polski |
|---|---|
foundation / association | fundacja / stowarzyszenie |
public benefit organisation (PBO / OPP) | organizacja pożytku publicznego (OPP) |
1.5% personal income tax allocation | 1,5% podatku |
subsidies and grants | dotacje i granty |
This glossary is for guidance only and reflects terminology in use as of November 2026. For individual matters, please contact us.